HJH shipmanagement

Privacy policy

The responsible body for data processing within the meaning of Art. 4 No. 7 GDPR is:

HJH shipmanagement GmbH & Co. KG
Finkenhörne 4
D-21781 Cadenberge
Germany

Telefon: +49 (0) 4777 9339-9
Telefax: +49 (0) 4777 9339-77
E-Mail: info@hjh-shipping.com

For the assertion of rights within the framework of data protection or for questions regarding the use, collection or processing of your personal data, please contact: info@hjh-shipping.com

Safety and protection of your personal data

We consider it our primary responsibility to maintain the confidentiality of the personal data you provide and to protect it from unauthorized access. We therefore apply great care and security standards to ensure that your personal data is protected.

As a company under private law, we are subject to the provisions of the GDPR as well as the regulations of the Federal Data Protection Act (BDSG) and Telecommunications and Telemedia Data Protection Act (TTDSG). We have taken technical and organizational measures to ensure that the regulations on data protection are observed both by us and by our external service providers.

Information on the collection of personal data

In the following, we inform you about the collection of personal data when using our website, when contacting us via email or contact forms provided, if applicable. Personal data are e.g. name, address, email addresses, user behavior.

In the case of mere informational use of the website, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure its stability and security:

  • Referrer URL (previously visited website)
  • Date and time of the request
  • Content of the request (concrete page)
  • Website from which the request comes
  • Browser
  • Operating system and its interface
  • Anonymized IP address (used only to determine the location of access)

In addition, processing is carried out by WebAnalytics.

In WebAnalytics, data is collected exclusively for statistical evaluation and technical optimization of the website. The data is determined either by a pixel or by a log file. To protect personal data, WebAnalytics does not use cookies. The visitor’s IP address is transmitted when a page is requested, anonymized immediately after transmission, and processed without personal reference.

After an event-related technical evaluation, this data is deleted immediately, at the latest after 8 calendar weeks. Please refer to section 2 for information on cookies. In accordance with Art. 6 (1) sentence 1 lit. f GDPR, this data collection serves to protect our legitimate interests in the correct presentation of our offer and to ensure the confidentiality and integrity of the website and the data processed with it.

Use of cookies

Cookies are small text files that are stored on your hard drive in accordance with the browser you are using and through which certain information flows to the site that sets the cookie. We currently do not use cookies on our website.

Contacting

If you contact us by e-mail, fax or telephone, the data you provide (your e-mail address, name and telephone number, if applicable) will be stored by us in order to respond to your request. We delete the data accruing in this context after the storage is no longer necessary, e.g. when your request has been dealt with. Otherwise, processing will be restricted if there are legal obligations to retain data.

The legal basis for this is Art. 6 para. 1 lit. a) or b) GDPR.

Rights of the data subject

Revocation of consent

If the processing of personal data is based on consent given, you have the right to revoke your consent at any time. The revocation of the consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Right to information

If personal data are processed, you can request information about these personal data and about the following information at any time:

(a) the purposes of the processing;

(b) the categories of personal data processed;

(c) the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations;

(d) if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining that duration;

(e) the existence of a right to obtain the rectification or erasure of personal data concerning you, or the restriction of processing by the controller, or a right to object to such processing;

f) the existence of a right of appeal to a supervisory authority;

(g) where the personal data are not collected from the data subject, any available information on the origin of the data;

(h) the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

i) If personal data are transferred to a third country or to an international organization, you have the right to be informed about the appropriate safeguards pursuant to Article 46 DPA Regulation in connection with the transfer. We will provide a copy of the personal data that is the subject of the processing. For any further copies you request as an individual, we may charge a reasonable fee based on administrative costs. If you make the request electronically, the information shall be provided in a commonly used electronic format, unless it indicates otherwise. The right to receive a copy under Article 20 shall not prejudice the rights and freedoms of other persons.

Right to rectification and completion

You have the right to request that we correct any inaccurate personal data relating to you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary declaration.

Right to erasure (“right to be forgotten”)

You have the right to request the controller to delete the personal data concerning you without delay and we are obliged to delete personal data without delay if one of the following reasons applies:

(a) the personal data are no longer necessary for the purposes for which they were collected or otherwise processed.

(b) the data subject revokes the consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) of the GDPR and there is no other legal basis for the processing.

(c) the data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.

(d) the personal data have been processed unlawfully.

(e) the erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

Where the controller has made the personal data public and is obliged to delete them in accordance with paragraph 1, he shall take reasonable measures, including technical measures, taking into account available technology and implementation costs, to inform data controllers who process the personal data that a data subject has requested them to delete all links to those personal data or to make copies or replications of those personal data.

The right to erasure (“right to be forgotten”) does not exist insofar as the processing is necessary:

  • to exercise the right to freedom of expression and information;
  • for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the field of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
  • for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Article 89(1) of the GDPR, insofar as the right referred to in paragraph 1 is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
  • for the assertion, exercise or defence of legal claims.

Right to restriction of processing

You have the right to request us to restrict the processing of your personal data if one of the following conditions is met:

(a) the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data;

(b) the processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of the use of the personal data;

(c) the controller no longer needs the personal data for the purposes of the processing but the data subject needs them for the establishment, exercise or defence of legal claims; or

(d) the data subject has objected to the processing pursuant to Article 21(1) of the GDPR for as long as it is not yet clear whether the legitimate grounds of the controller override those of the data subject.

Where processing has been restricted in accordance with the above conditions, such personal data, apart from being stored, shall not be processed except with the consent of the data subject or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or of a Member State.

In order to exercise the right to limit the processing, the data subject may contact us at any time at the contact details given above.

Right to data portability

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that:

  • the processing is based on a consent pursuant to Article 6 paragraph 1 letter a or Article 9 paragraph 2 letter a or on a contract pursuant to Article 6 paragraph 1 letter b GDPR and
  • the processing is carried out by means of automated procedures.

When exercising the right to transfer data in accordance with paragraph 1, you have the right to obtain that personal data be transferred directly from one controller to another controller, as far as technically feasible. Exercising the right to data transferability is without prejudice to the right of deletion („right to be forgotten“). This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions. The controller shall no longer process the personal data unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object to the processing for direct marketing purposes, the personal data will no longer be processed for these purposes.

In the context of the use of information society services, notwithstanding Directive 2002/58/EC, you may exercise your right to object by means of automated procedures using technical specifications.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1), unless the processing is necessary for the performance of a task carried out in the public interest.

You can exercise the right to object at any time by contacting the respective person responsible.

Right to complain to a supervisory authority

They also have, without prejudice to any other administrative or judicial remedy, the right to complain to a supervisory authority, in particular in the Member State in which they are resident, in their place of employment or in the place where the alleged infringement occurs, if the data subject considers that the processing of personal data relating to them is being carried out in breach of this Regulation.

Right to effective judicial remedy

Without prejudice to any available administrative or non-judicial remedy, including the right to lodge a complaint with a supervisory authority pursuant to Article 77 GDPR, you shall have the right to an effective judicial remedy if you consider that your rights under this Regulation have been infringed as a result of the processing of your personal data not in compliance with this Regulation.

Definitions

The legislator requires that personal data be processed lawfully, fairly and in a way that is comprehensible to the data subject („lawfulness, fairness, transparency“). To ensure this, we inform you about the individual legal definitions that are also used in this data protection notice:

Personal data

„personal data“ shall mean any information relating to an identified or identifiable natural person (hereinafter referred to as „data subject“); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, a location data, an on-line identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Processing

„Processing“ means any operation or set of operations, performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Restriction of processing

„Restriction of processing“ means the marking of stored personal data with a view to restricting their processing in the future.

Profiling

„profiling“ means any automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular with a view to analyzing or predicting aspects relating to the performance of work, economic situation, health, personal preferences, interests, reliability, conduct, location or movement of that natural person.

Pseudonymization

„Pseudonymization“ means the processing of personal data in such a way that the personal data cannot be traced back to a specific data subject without the inclusion of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data cannot be traced back to an identified or identifiable natural person.

Controller

„controller“ means any natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or national law, provision may be made for the controller or for the specific criteria for his or her designation in accordance with Union or national law.

Processor

„processor“ means any natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

Recipient

„recipient“ means any natural or legal person, public authority, agency, body or other body to whom personal data are disclosed, whether or not that person is a third party. However, authorities which may receive personal data in the course of a specific investigation carried out pursuant to Union law or the law of the Member States are not considered to be recipients; the processing of such data by those authorities is carried out in accordance with the applicable data protection rules and in accordance with the purposes of the processing.

Third party

„third party“ means any natural or legal person, public authority, agency or any other body, other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data.

Consent

„Consent“ of the data subject means any freely given specific, informed and unequivocal expression of his or her wishes in the form of a declaration or other unequivocal affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.